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What are ShareVault virtual data rooms?
ShareVault data room provides highly secure solutions for sharing confidential documents. It offers the ability to safely share information with relevant outside parties during the most critical phases of deals.
This virtual data room solution not only provides data protection for crucial due diligence procedures and other vital business processes but ensures adherence to regulatory compliance, legal obligations and creates audit trails for touchpoints on documents.
Unlike other more standard document protection and collaboration solutions, ShareVault provides protection against more than just malicious cyber threats. It also provides transparency and logging for safely sharing information with third parties and controlling who sees it once it leaves the ShareVault workspaces.
ShareVault for secure document sharing
Several highly regulated industries employ the ShareVault data room software to share sensitive documents with third parties. This includes the financial sector, legal firms, a range of pharmaceutical and biotech companies, and energy and resource organizations.
ShareVault offers enterprise-grade document sharing in a corporate repository, a secure board-level portal, and a secure and traceable extranet system.
ShareVault data rooms support organizations with complex business transactions subject to regulatory procedures and the need to protect intellectual property tightly. The solution is ideal for use during due diligence processes for mergers and acquisitions, partnership and licensing agreements, and financial dealings such as loans and fundraising. It is also deployed for investor communications and scenarios such as bankruptcy proceedings and other critical business financial projects.
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Contained within the ShareVault virtual data room environment are several security features that facilitate smooth and secure deal-making processes. Thus, users can share documents with third parties during due diligence with the backing and support of the ShareVault virtual data room.
It’s completely safe since the ShareVault data room encrypts files using key management, protecting access to your contents through the ShareVault backend. Moreover, two-factor authentication makes data access safer through code delivery via users’ phones.
Other features that support ShareVault security include:
- A remote shredder can revoke a user’s access to a document even if they have saved it onto a local drive.
- Access controls can be tailored at user, group, and folder levels for the ability to manage what the user can do with the document.
- Dynamic watermarking means that it is possible to manage individually how users use and share files.
- Ability to set expiration date and time to prevent documents from being viewed outside of cooling-off periods or other time-sensitive deadlines.
- Disabling print, copy/paste, and screenshots for ultimate document ownership control and accountability.
- Audit trails to document how long a viewer has read each document with page-level granularity.
- IP address tracking capabilities which allow to keep tabs on collaborators’ locations.
- Heat map collaborator activity for all documentation situated within the virtual data room.
The ShareVault solution consists of three main editions. Each plan is available for a free trial period, and you can contact the provider and request detailed pricing information on it.
ShareVault Express covers secure file-sharing functionality, pre-set document security, document organization tools such as folders, sync and share, and analytics to track usage and collaborator location on a granular level.
This ShareVault suite includes premier support and integration with Google Drive, Dropbox, SharePoint, Box, OneDrive, and DocuSign. Besides, companies can benefit from ShareVault branding features.
ShareVault Enterprise clients enjoy such functionality as SSO, eCTD Viewer, dynamic file protection, and customer-managed encryption keys.
The ShareVault virtual data room can run on:
- Windows desktop
- Mac desktop
- iPhone mobile
- iPad mobile
- Android mobile
It’s worth noting that ShareVault mobile delivers all data room functionality necessary in the due diligence process. In addition, the mobile version is adapted to smaller screens, so it’s easy to use on the go.